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Creating Voucher for Downpayment on Purchase Order
Does anyone have a preferred method of entering in a voucher for a downpayment on a purchase order? For example, I am procuring a machine and they need 50% down to process the order. My thoughts are either I can receive in a partial amount (even though physically nothing came in) and create a standard voucher or create a voucher against the PO and apply a miscellaneous distribution, making sure that it is applied to the same G/L account.
Is there another option, or is one of these the preferred way? Thanks in advance!
Thu, 06/21/2012 - 13:15#1
Create a miscellaneous check
Create a miscellaneous check - it'll leave a credit memo open for future use to apply to the invoice you'll eventually receive.
Mon, 06/25/2012 - 10:23#2
Thank you for the suggestion on the misc check. The only thing that scares me is that the credit may get applied to a different invoice from the vendor. If there was a way to link a misc check to a specific PO, I think the problem would be solved.
I guess as a work around, we can just put the PO that it can be applied to in the notes, and hope the A/P gal remembers to always check it prior to applying it.
Any other more error-proof suggestions? If not, this will work, I'm just afraid it is prone to mistakes.
Mon, 06/25/2012 - 13:14#3
Well, the open credit will
Well, the open credit will just remain on the unapplied credit memo list until you apply it - so there's an element of care expected.
You could simply use the "Memo" field that's usually blank.
After that it's pretty much training.