Bookkeeping Software

 

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pclark's picture

Adding Flexibility to Sales Account Assignments - A step towards multi-company in a single xTuple database :D

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Hey! How have you all been?! I've stepped back into my cubicle and will attempt to grace the xTuple Blog-o-sphere once again with something I think EVERYONE may find interesting.

Sales Account Assignments - In the Beginning...

Setting up Sales Account Assignments within the bounds of Site, Product Category and Customer Type is more than sufficient to meet the needs of most organizations.  However, in some circumstances a company may sell the same products in many different ways. Depending on how much detail a particular Controller wants to see in the General Ledger, they may have a need to book sales to differing accounts by the Type of Sale or the Region/Area the product was shipped into.

In xTuple, a Customer can only have one Customer Type. Sales Account Assignments can use this Customer Type to drive sales to particular GL Account Assignments based on the Site, the Product Category and the Customer Type. This does run into its limitations... quickly. One work-around in the past was to duplicate your customer. This can make things messy. Very Messy if you have many different ways to Sell a product and you want that detail in your GL. This leads to an Unwieldly Matrix of Sales Account Assignments and Duplicate Customers, Nightmares, Headaches and Nausea. Read more »

matherton's picture

Go Live: Are We Ready?

The clients I work with frequently ask me this question once we are deep into the implementation.  I never give a straight answer.  You see, I believe you should know if you are ready and with the right preparation you will.  So let's take a high level look at what must happen before you will be confident enough to go live.

Initial Training Read more »

Jim McCluskey's picture

From one Accountant to another

xTuple is an excellent tool for accountants.  From a multi-segment chart of accounts to a financial report generator, xTuple is a powerful tool that can easily meet all of your accounting needs. One great example of xTuple's accounting functionality - monthly closes can be completed nearly simultaneously with month end. Just think, financial reports for last month on the first day of the following month!

And those reports can be customized to meet your specific needs - your choice of how to group, total, summarize individual accounts from the COA, as well as row and column layouts which can easily be copied to create new reports.

So how else does xTuple specifically assist the accountant in their job? The various xTuple modules are fully integrated with the accounting functions on a single platform. Manufacturing transactions are posted to the general ledger, sales and shipping transactions recorded as they occur. Accounts receivable are recorded and tracked, and invoices from vendors are all managed within xTuple. All the while, debits and credits remain in balance as your organization goes about conducting business. Thanks to the reporting functionality you can immediately review the real-time state of your business. The accountant can be a superstar utilizing many of the controls and tools available in xTuple.

I will attempt to highlight some of these tools in this blog and also in a series of Web-Based Training classes entitled Advanced Tips for Accounting Professionals.  The first is this Tuesday, Jan. 18, from 4-6 pm.

 Read more »

Enhanced Commissions

Related to Features Incident 14761.

The current xTuple sales rep commissions feature has limited functionality that may not meet the needs of businesses with more complex and dynamic comissioning requirements. For example, the current system only allows for one sales rep per Sales Order, and only supports a flat commission rate per rep. 

The Enhanced Commissions spec covers both core (C++) changes and the contents of a new package (scripts) that will be maintained as part of the Enterprise Edition. The core updates are not described here, but are covered by a number of incidents associated with the omnibus Enhanced Commissions incident # 14761. The contents of the Enhanced Commissions package are covered in this specification. Read more »